How to set up a Google Group email for Spendbase?

A Google Group is a tool from Google that lets you share information, communicate, and work together easily at no cost. It’s free and doesn’t require everyone to create their own account.

Create a Google Group

1. Go to admin.google.com
2. Sign in with the account that has admin rights or use the account that is granted permissions to create groups
3. Go to Menu -> Directory -> Groups
   
4. Create a new Group
   
   
5. Add the general info about your Group and create an email address for it. We recommend using procurement@your.domain or it@your.domain.
   
   For example, for our company Spendbase, we created a Group called Procurement Spendbase with the email address procurement@spendbase.co. In your case, it’ll be “Procurement [your company name]”, or simply “Procurement”.
   
6. Set the Group settings like it’s shown on the screenshot. Make sure you set “Who can post - External” and also click the button “Allow members outside your organization”.
   
   The function “Allow members outside your organization” is requested as it is the only option for us to see the group and join it because we are external members outside your organization. This function will allow ONLY invited users to join the specific group, not anybody else if you remain the function 'Only invited users' ON
   
   

Add our Spendbase manager as an external user

1. Now you can add our manager as a member of your Group
   
   
   
2. Insert the email of our manager (normally looks like name@spendbase.co or similar) to add it as a user. It will take some time for changes to reflect
   
3. In admin, please, give access to be able to use Google Groups outside of the organization.
   
   The function “Public on the Internet” is obligatory to have turned on as it allows members inside or outside your organization to view the list of public groups in your Google Groups directory. Nobody can join the group if they are NOT invited, as well as they can't see the conversations, post on groups etc. This function simply allows us to have the ability to google the name of the google group = view the group, and join it IF we are invited
   
   
   

Manage Group settings

1. To make sure the settings are correct for our manager to start using an email, go to Google Groups and choose the created Group from the list
2. Go to Group settings
   
3. Adjust your settings so that they look like in the screenshots below. It’s important to choose a Group address as a default sender
   
   
   
   
   
   

Confirm the creation of the alias address so that our manager can start using it

1. You will receive an email asking to confirm the creation of the email address. This email will reach you after your manager will create an alias email using their Gmail services. After they have done this action, simply click the link in the email, and voila! Now our manager can help you save your expenses on various services.